The activity record submitted by the student is approved through the process management system by the relevant ITU Academic Staff Member or Unit responsible for that activity, within the dates specified in the academic calendar.

Requirements for students participating in scientific research projects conducted within ITU:

For the work of students involved in scientific research projects within ITU to be included in ECAR,

• Students are expected to actively participate in research projects led by ITU researchers. The work can be done as a research scholarship or on a voluntary basis.
• Research activities must amount to at least 30 hours during the semester.
• To enable students to receive microcredentials for their participation in scientific research projects, the project supervisor needs to create a request via the BAPSIS system to add the undergraduate student as a researcher to the project.

Requirements for students serving in project teams within ITU:

For the work of students serving in project teams within ITU to be included in ECAR, the following requirements must be met:

• Students are expected to actively participate in ITU project teams.
• The work must be coordinated by the project team advisor.
• Research activities must amount to at least 30 hours during the semester.
• The Project Team Advisor Academic Staff must confirm the completion of the relevant activity at the end of the semester.
• If the Project Team is not listed in the application list, the project advisor must by email at projetakimlari@itu.edu.tr, specifying the team's English name.

Requirements for students serving in student clubs within ITU:

For the work of students serving in student clubs within ITU to be included in ECAR, the following requirements must be met:

• Students are expected to actively participate in student clubs.
• The work must be coordinated by the club advisor.
• Club activities must amount to at least 30 hours during the semester.
• The Club Advisor must confirm the completion of the relevant activity at the end of the semester.
• If the club is not listed in the announced list, the club advisor must notify via email to ksb@itu.edu.tr or sporhizmetleri@itu.edu.tr specifying the club's English name.

Requirements for students who have completed ITU MEM, Ginova, ATHENS and EELISA training:

For the work of undergraduate and postgraduate students who have completed short-term educational activities conducted within ITU to be included in ECAR, the following requirements must be met:

• Students must have spent at least 30 hours during the semester to complete the training they participated in.
• At the end of the semester, the relevant unit must approve that the activity has been completed.

MicroCredential Approval Process 

1. Students who wish to receive microcredit activities will apply through Kepler.

2. Subsequently, task assignments will be made to club and project team advisors/ unit via Kepler for advisor approval. Each student application will trigger a Task Assignment email to your advisors. The process management system can be accessed via the link in the email or through the Kepler application.

3. Advisors will take necessary actions based on the student's status through ITU Kepler > Process Management Application > My Tasks section:

• If the student is actively involved in the club/team and has participated in at least 30 hours of activities during the spring semester, please mark 'Approved' for the student to receive microcredit.
• If the student has not been actively involved in the club or has not participated in at least 30 hours of activities, please terminate the task with a reason for ineligibility.